Administrative Assistant/ Training Coordinator

Personnel Plus of Twin Falls is HIRING for a Administrative Assistant/Training Coordinator.

• Monday- Friday
• Full time
• 40 hours a weeks
• $30,000 plus retirement, health insurance, 18 days of holidays

Duties:

• Performs work requiring knowledge of the organization or program to verify documents for completeness, accuracy, and to determine compliance with department procedures 
• Maintains efficient and organized electronic and paper filing systems; includes creating, classifying, sorting, filing, and retrieving documents 
• Schedules, confirms, and cancels appointments, meetings and travel arrangements for the team  
• Schedules and attends other events/trainings as assigned; prepares and distributes meeting minutes and other necessary materials; assists in the planning of special events either onsite, off-site or virtual platform; schedules and reserves room use; arranges catering needs with food service and tracks attendance and participation. 
• Handles complaints and problems courteously and effectively 
• Handles routine inquiries and directs individuals to appropriate resources; takes clear and concise messages 
• Compiles data and reports using internal customer relationship management system 
• Receives and routes daily incoming and outgoing mail 
• Maintains, inventories, orders and purchases office supplies and equipment as authorized 
• Performs additional related duties as assigned by immediate supervisor  

Possible additional duties

• May be required to report, prioritize, and collaborate the Center’s activities and other departments or business entities 
• Assists in developing marketing and promotional materials 
• Small Business experience 
• Maintains paper and electronic record keeping systems, as budget reports  
• Knowledge and ability to apply business functions and principles 
• Supervises work-study students by assigning work, prioritizing tasks, and ensuring task completion 
• Liaison to various internal departments and external partners 

Requirements

• Always maintain a wholly professional behavior and attitude towards confidential matters and documents 
• Able to comply to the Idaho SBDC Conflict of Interest agreement 
• Organization skills to work within prioritize needs 
• Excellent interpersonal communication and public relations skills to meet people courteously and to work with all ages and socioeconomic groups 
• A strong service orientation or desire to meet people’s needs, handle challenging situations and provide customer service and promote teamwork within the department, the college and communities. 
• Good judgment and professionalism in dealing with pressures and meeting deadlines 
• Ability to listen, learn, address details, follow directions with thoroughness and accuracy, willingness to ask questions, and communicate effectively verbally, in writing, and in-person  
• Self-motivated to take assignments and carry them through from initial stages to completion 
• Ability to evolve with changing technology, software, and electronic data handling 
• Maintains a professional atmosphere in the work area 
• Flexibility and a willingness to attend and receive additional training to improve skills 
• Has respect for the opinions of others and behaves in such a way as to ensure an atmosphere of respect and trust 

Technical Skills Requirements:

• Demonstrated ability in business communications, including proper business English usage, composition, punctuation, and spelling 
• Proficiency in appropriate computer software including Microsoft Office tools including, but not limited to: Outlook e-mail and calendar, Word, PowerPoint, and Excel  
• Telephone etiquette skills, virtual platforms, printer/copier, and other related office systems 
• Experience using basic math skills 
• Some knowledge or experience in supervision 
• Some knowledge of budget processes

Education/Training Requirements

•  High School Diploma or GED
• must have office support knowledge
• Preferred to have an Associates Degree

Why work for Personnel Plus, Inc.

• As the area's largest Staffing Service, we value adding you as a member of our great team
• Your application will be considered for many urgent openings
• Apply Today - work today
• Flex pay - choose Direct Deposit, pay card, or paper check
• Health Benefits - Medical, Dental, Vision, Disability, Life Insurance
• Referral Hiring Incentives
• We never charge a fee

To apply for this job, send us your resume OR Email Contact information OR call 208.733.7300 OR send a TEXT MESSAGE OR visit your local office OR click the Apply for Job button below