Part-Time, Temporary Administrative Assistant $18-$20 p/h, DOE

Part-Time, Temporary Administrative Assistant $18-$20 p/h, DOE

• Immediate opening
• $18-$20 p/h, DOE
• Working hours are Monday- Friday, 10 am – 2 pm
• Temporary, approximately 2+ months
• Meridian, Idaho job site location

 DUTIES:

• Answers multi-line telephone and routes calls appropriately using excellent communication and
• telephone skills
• Maintains, sorts, and organizes files and department information in compliance with the City Records
• Composes letters, correspondence, memos, and standard operating procedures requiring independent judgment as to content
• Researches and compiles data from a variety of sources and prepares reports
• Prepares meeting agendas and takes, prepares, and distributes meeting minutes
• Researches and responds to internal and external customer concerns and questions with respect and in a courteous and friendly manner to promote excellent customer service
• Handles sensitive and delicate public relations situations with a high degree of confidentiality and in a courteous, professional, and timely manner
• Utilizes Microsoft Office programs, including Word, Excel, PowerPoint, and various other software
• Utilizes recreation software for facility reservations, class/camp enrollments, sports leagues and tournament registrations, and special event registrations, analyzes and generates reports, makes changes to the system as needed
• Tracks inventory and conducts ordering and receiving of office supplies
• Prioritizes and organizes own work to meet deadlines
• Works independently and under the direction of immediate supervisor
• Reconciles daily cash and credit card revenue against account distribution via recreation software, this includes accurate revenue reporting by account for all revenue-producing department divisions
• Invoices payments due, collects on past due accounts and analyzes accounts receivable reports
• Prepares and verifies accuracy of invoices on behalf of contracted instructors based on revenue received from enrollments in their activities
• Provides direct support to all department staff and contracted instructors on various responsibilities for classes, camps, activities, sports leagues and tournaments, special events, and parks scheduling
• Tracks upcoming park reservations to verify payment and any follow-up items have been addressed and prepares and distributes park reservation reports to maintenance staff
• Tracks upcoming activity enrollment numbers relative to the required minimum and works with instructors to merge and/or cancel activities as needed
• Assists Recreation Coordinators by ensuring any supplemental documentation required for an activity, sports league, or tournament, or special event is received and filed prior to the start date
• Processes permits to go along with reservations including alcohol, amplified sound, and short-term concession permits
• Other duties as assigned

 REQUIREMENTS:

• Must have strong customer service skills, be able to manage multiple tasks and projects, plus have a strong attention to detail
• Must have excellent communication and telephone etiquette skills
• Ability to perform data entry and word processing at a proficient level using Microsoft Office software
• Must have strong professional writing skills for writing reports, minutes, and other communication
• Ability to operate office equipment, i.e., computer, calculator, copier, fax machine and postage machine
• Knowledge of mathematics, sufficient to add, subtract, multiply, and divide manually or by machine
• Ability to communicate and deal with the public, citizens and co-workers in a professional, empathetic, and positive manner
• Must have exceptional organizational skills and the ability to effectively establish priorities and complete multiple, competing, and time-dependent projects with superior attention to detail;
• Ability to regularly plan, set up, and attend meetings, functions, and events, sometimes after hours
• Ability to work effectively with frequent interruptions in a team environment as a team player
• Ability to establish and maintain effective working relationships with Department personnel, city officials and the general public
• Ability to communicate, meet, and deal with the public and co-workers with respect in a pleasant, professional, and courteous manner
• Integrity in the performance of assigned tasks
• Must have a positive “can do” attitude
• Must be able to provide exceptional customer service and outstanding professionalism
• Must be willing to work in a fast-paced and demanding environment and display an attitude of cooperation and teamwork including occasionally assisting with others’ job functions during absences
• Must have the ability to work professionally and effectively with others
• Must be tactful, discrete, and diplomatic, as well as be assertive, resilient, have problem- solving ability, and take orders/direction
• Must have demonstrated excellent oral and written skills to communicate effectively with customers, vendors, and the public in face-to-face meetings, one-on-one settings, in groups, and in using a telephone
• Ability to produce documents with clearly- organized thoughts using proper sentence construction
• English usage, vocabulary, punctuation, spelling and grammar
• Must be willing to attend classes in related fields to upgrade skills and knowledge.
• Ability to safely lift and move 15 lbs.
• Able to pass a background check and drug screen
• A valid driver’s license with a good driving/safety record

Why work for Personnel Plus, Inc.

• As the area's largest Staffing Service, we value adding you as a member of our great team
• Your application will be considered for many urgent openings
• Apply Today - work today
• Flex pay - choose Direct Deposit, pay card, or paper check
• Health Benefits - Medical, Dental, Vision, Disability, Life Insurance
• Referral Hiring Incentives
• We never charge a fee

To apply for this job, send us your resume OR Email Contact information OR call 208.378.8700 OR send a TEXT MESSAGE OR visit your local office OR click the Apply for Job button below